The Statement on Continuing Professional Education issued by the Institute requires that the Continuing Professional Education Committee (CPEC) shall issue directions and other instruments from time to time to enable program designers, developers and organisers as well as all other persons connected with Continuing Professional Education (CPE) activities at Programme Organizing Units (POUs) level as defined in the Statement on CPE, to discharge their responsibilities.

The Statement on Continuing Professional Education further requires that the CPEC should review the programs conducted by various POUs and prepare reports, which shall be duly presented before the Council of the Institute. The Statement further requires that the reviews shall not only focus on the number of programs conducted and adherence to the CPE calendar, but shall also, on the basis of samples as may be decided by the CPEC, examine the quality of the programs and attainment of learning objectives.

The Statement also provides that in order to conduct such reviews, the CPEC shall set up a formal mechanism and also issue such guidelines as may be, in its opinion, necessary. This advisory is being issued to meet the requirements mentioned hereinabove to enable the POUs to maintain required level of quality in the CPE Programmes.

'Formal mechanism' as contained in para A.03 above encompasses the following:

• Appointment of monitors and supervisors for all POUs by the CPEC
  
  

• Reports by Monitors on the CPE Programmes monitored by them at the POUs level
  
  

• Preparation of consolidated reports by the Supervisors on the basis of the reports of the Monitors for the Regional Level.
  
  

• Submission of the consolidated reports by the Supervisors to the CPEC on a periodical basis.

The CPEC will appoint monitors and supervisors for the purposes of this advisory and to meet the objectives as envisaged in the Statement on Continuing Professional Education.

Each POU, wherever applicable, should periodically provide - at the time of claiming CPE Grants from the Institute - the Monitor's Report prepared by the Monitor appointed in terms of this advisory.

The Monitor's Report should in Form C.02.

The Monitors, for purposes of achieving the objectives of the Statement on CPE and to ensure adherence to the CPE advisories by the POUs may attend the CPE Programmes organized by the POUs.

The Monitors should ensure that the CPE Programmes have been structured in accordance with the relevant advisory issued by the Institute.

Where there is substantial deviation of a particular CPE Program from the Advisory issued in this regard, the monitor should apply their judgment to find out whether such deviation is in the interest of the continuing professional education requirements of the members and such deviation will ensure achieving the objectives as contained in the Statement on CPE.

The Monitors should see whether the CPE programme was conducted to meet the objectives as proposed for the particular programme and had lead to the anticipated outcomes as envisaged while formulating such programme by the concerned POU.

The Monitors should submit a report, in the prescribed format, to the concerned supervisors, if any, in terms of this advisory. Where there is no Supervisors for a particular POU, the Report should be submitted to the CPE Committee of the Institute. Copy of the report should be provided to the concerned POU whose CPE programme was monitored.

The CPE Supervisor should arrange to prepare a consolidated CPE Review Report in Form E.01 on the basis of the reports submitted by the Monitors. The consolidated CPE Review Report should be submitted with the consolidated feedbacks of the Monitors to the to the CPE Committee of the concerned Regional Council with a copy to the CPE Directorate of the Institute. The Report should be considered by the Regional CPE Committee at its immediately following meeting after the date of the report. The observations of the Regional CPE Committee should be submitted to the CPE Directorate. The CPE Directorate should prepare a consolidated report of all the reports of the Supervisors and place the same before the CPE Committee along with the observations of the Regional CPE Committee.

The consolidated Review Report by the Supervisors has to be submitted for every quarter as per the following schedule:

Where the Monitors / Supervisors had attended an entire CPE Programme for the purposes of this Advisory, they will be eligible for CPE Credit which are available to the participants of the particular CPE Programme. For this purpose they will be treated at par with the course coordinators as per para 11.7 of the Statement on Continuing Professional Education.

Each POU should get their CPE Programmes monitored at least twice in a quarter. This frequency can be increased by the CPEC in due course of time.

On the basis of the Reports of the Monitors or supervisors, the CPE Committee will analyse the information received and prepare report on their findings and submit the same to the Council of the Institute with appropriate recommendations wherever necessary, as to the level of the capacity building by various POUs through the CPE Programmes.